Information We Collect

The Association may collect the following information when owners use the website or Resident Portal:

• Name
• Property address
• Email address
• Phone number
• Login credentials for portal access
• Documents submitted by owners (forms, ARC requests, notices)
• Website usage data such as pages visited and actions taken

We only collect information needed to operate the Association, provide required records, and maintain communication with owners.

How We Use Information

The Association uses collected information for:

• Providing access to the Resident Portal
• Responding to requests from parcel owners
• Posting required records
• Managing Association operations
• Sending meeting notices and updates
• Maintaining accurate ownership records
• Processing architectural review requests
• Maintaining communication with owners

We do not sell, trade, or rent personal information.

Information We Share

We may share information with:

• Association management
• Board members
• Legal counsel
• Vendors providing contracted services
• Government agencies as required by law

We do not share owner information with outside parties for marketing or advertising.

Resident Portal

The Resident Portal is private and password protected.
Only verified parcel owners and authorized personnel may access it.

The portal contains:

• Unredacted governing documents
• Budgets and financial reports
• Contracts
• Bids
• Insurance policies
• Minutes
• Agendas
• Owner notices
• Records not permitted for public posting

Owners are responsible for keeping their login credentials secure.

Public Website

The public website displays only documents allowed by Florida law.
All posted documents are reviewed and redacted to remove personal or sensitive information.

Cookies and Website Data

The website may use cookies or analytics tools to improve functionality and track basic usage.
This information is not sold or shared with outside parties.

Owners can disable cookies in their browser settings.

Document Retention

The Association keeps official records for at least seven years or longer if required by law.

Security

We take steps to protect stored information, including access controls, secure servers, and limited administrative access.
No system is perfect, but we work to reduce risks.

Links to Other Websites

Some pages may link to outside websites.
The Association is not responsible for the privacy practices of other sites.

Changes to This Policy

The Association may update this policy at any time.
Updates take effect when posted.

Contact

Fairway Villas Property Owners Association, Inc.
5640 Mashie Circle
North Port, FL 34287
Phone: 941-426-7747
Email: [email protected]